As you probably guessed already, this post is written for me 51% and for you, dear readers (including my grandson) at 49%. That is because I consider myself organized, until I start looking for that receipt that I just filed about a week ago and couldn’t find it. Or after mumbling about my new prescription eyeglasses losing one of its screws and having it repaired – only to find out today that I have an eyeglass repair kit stored in one of my plastic “organizer” containers.
I try not to waste time and I’m sure you do also. So I keep finding ways to manage my time and activities efficiently by being organized and here are tidbits of how I do it:
-Check our mail (from our locked mail box) once or twice a week. Then upon receipt, they immediately go to my “IN” box, including the unwanted junk mail that shows up uninvited in the mailbox every work day.
-Having an “incoming” tray or an “IN” box at home enables me to easily find documents or receipts. If there’s too much mail coming in, I pick out the bills to be paid first, then other important documents, then magazines or catalogs I like and I throw away the rest (goodbye, junk mail!).
-If I have a little time, I call each catalog that I don’t like and request (nicely while seething inside) that they discontinue sending it. I only allot 5 minutes for each call.
-Then I file important documents such as bank statements or credit card statements in separate folders titled by the bank name or credit card institution.
-Are you addicted to constantly checking your email even though you are not expecting a multi million dollar business deal? I was until I found that Yes, you can check your email only twice a day and still be able to function normally.
-Make a list of things to do. From that list I put a star on the top three things that I need to do the next day. I update that list of course because I like drawing stars right next to the task.
-Sometimes I time myself. I allocate about 1 hour to entering daily expenses. Approximately one hour 15 minutes later, I move to the next task. Did you notice I went over 1 hour? I discovered that this time limit stresses me out so I gave myself “allowances”.
-Taking breaks – this is one thing I always forget to do at home (but amazingly not at work). Doctors recommend breaks even with computer work to rest your eyes and your muscles that repetitively pound on the keyboard and slide that ubiquitous mouse.
-Focus on one task at a time. I hate multitasking (except breathing while chewing gum). I sometimes focus on one task for 30 minutes to 1 hour and then take a break. Then I focus on it again. If unable to resolve it, I go to an easier task and do the hard one later.
-Forcing myself to work on the hardest or the most unwanted task in the morning makes the rest of the day go smoother. I don’t always do it of course if the hard task is not one of the top priorities for the day (in other words, no star appearing next to it).
To better organize my thoughts, how about I write a part two for this blog?